[Note: This falls under privacy guidelines and is specific to European based clients.]
General Data Protection Regulation (GDPR) – Compliant Data Protection Policy
Sage Advantage, Inc. (“Sage”) needs to gather and use certain information about individuals. This information can include customers, suppliers, business contact, employees and other people the organization has a relationship with or may need to contact. This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards – and to comply with the law.
Why this policy exists
This data protection policy ensures Sage:
Complies with data protection law and follows good practice
Protects the rights of staff, customers and partners
Is transparent about how it stores and processes individuals personal data
Protects itself from the risk of a data breach
The General Data Protection Regulation
The EU General Data Protection Regulation (GDPR) replaces the Data Protection Directive 95/46/EC and was designed to harmonize data privacy laws across Europe, to protect all EU citizens’ data privacy and to reshape the way organizations across the world approach data privacy. The GDPR aims primarily to give control back to citizens and residents over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU.
What is “Personal Data”?
“Personal data” is defined in both the Directive and the GDPR as any information relating to a person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person. So in many cases online identifiers including IP address, cookies and so forth will now be regarded as personal data if they can be (or are capable of being) without undue effort linked back to the data subject.
1. Information collection and tracking
1.1. When you visit our website.
You can visit our websites (www.sageadvantage.com and www.evaluatequality.com) without giving away your personal information. Sage uses Google Analytics and Cookies in order to improve our service, user experience and analyze how our website is used. Aside from the approximate location (IP address), the information collected by Google Analytics is mostly anonymous traffic data including browser information, device information, language. We do not collect additional information, such as your age, gender, interests, bank details or clickstream.
The collected information is used to provide an overview of how people are accessing and using the Sage website. It is not used for any additional purpose, such as to profile those who access our website.
2. When you contact us
While you can use our website without giving out your personal information, once you contact us via the Sage websites, Sage collects information about you.
The information you fill in (personal information such as your name, email address, organization) will be processed and stored so that it is possible for us to contact and respond to your request, and/or allow you access to our services.
If you apply for a job with Sage, we will collect, process and store the information you have sent us for recruitment-related purposes, such as contacting you. Additionally, Sage may keep your data for a period of time for the purpose of considering you for a different opportunity.
3. Social media plug-ins
Our website features two plug-ins for easy sharing and following our social media pages: Salesforce, operated by salesforce.com, Inc. 415 Mission Street, 3rd Floor, San Francisco, CA 94105 USA; and Acuity Scheduling , operated by SquareSpace, 225 Varick Street, 12th Floor New York, NY 10014 United States.
Being on our website does not automatically result in sharing data on these social media networks. These plugins remain inactive (idle) until clicked upon. Once clicked upon, you will be taken to the said social media networks with their own specific privacy policies you are recommended to consult.
4. Information Security
When Sage collects information about you, we also make sure that your information is protected from unauthorized access, loss, manipulation, falsification, destruction or unauthorized disclosure. This is done through appropriate technical measures.
5. Access to information
You have the right to request access to the information we have on you. You can do this by contacting us at email@example.com. We will make sure to provide you with a copy of the data we process about you. In order to comply with your request, we may ask you to verify your identity. We will fulfil your request by sending your copy electronically, unless the request expressly specifies a different method. For any subsequent access request, we may charge you with an administrative fee.
6. Information Correction & Deletion
If you believe that the information we have about you is incorrect, you are welcome to contact us so we can update it and keep your data accurate. Any data that is no longer needed for the purposes specified in Information Collection and Use or for any Regulatory Reporting purposes will be deleted.
If you have any queries about the personal data that Sage stores, you can simply contact us at firstname.lastname@example.org
9. In Summary
10. You can contact us at any time to:
- Request access to information that Sage has about you
- Correct any information that Sage has about you
- Delete information that Sage has about you
If you have any additional questions about Sage’s collection and storage of data, please contact us at:
Sage Advantage, Inc.
9414 E San Salvador Drive Suite 250
Scottsdale, Arizona 85258 USA
Glossary of terms
Cookies are small files or other pieces of data which are downloaded or stored on your computer or other device that can be tied to information about your use of our website (including certain third party services and features offered as part of our website).
A device is what you use to reach our website, such as a smartphone, tablet or computer.
Internet Protocol (IP) address is a number that is connected to your device. An IP address can be used to determine the location of your device typically within a 40km radius, thus not being an exact determination of your location. IP addresses are basically how the Internet functions.
Personal information is information that can identify you. This can be your name, email, contact information or other type of information that can be traced back to you.
v.3 August 2019